Fall Semester 2020

How will the fall semester 2020 be organized? On this page, you will find some useful information about technical and pedagogical aspects to help you prepare your teaching.

For further questions, please ask your faculty contact person for technical issues at SITEL or the Support Enseignement et Pédagogie office for pedagogical issues.

Message from the vice-rector Martin Hilpert 

Teaching face-to-face and online simultaneously

During the fall semester 2020, students will come to campus every other week. They will be separated into two groups according to the last number in their student id-number (carte Capucine). Students with odd numbers will come to campus on odd weeks (counting from the first week of the semester) and vice versa for students with even numbers. Teachers will teach the two groups simultaneously. Half of the students will be in the classroom and the other half will participate live, online, via Webex.

Teachers are encouraged to engage all students in teaching activities. Before class, the teacher schedules a Webex session, using her or his UniNE Webex account. The link is shared with students on Moodle. At the beginning of class, the teacher starts the session and the online students join. The session is recorded and uploaded on Moodle.

Technical aspects

Multimedia equipment available in classrooms

At UniNE, there are three types of multimedia equipment in classrooms:

  • Basic equipment 
    a video camera and a microphone (about 50 rooms)
  • Ubicast equipment 
    basic equipment plus automatic recording (22 rooms)
  • Premium equipment 
    automatic live replay (10 rooms planned for fall 2020)
  • Equipment and capacity of rooms

In the few rooms not equipped with multimedia equipment, the teacher must use her or his laptop.

  • Webex applications

    Webex applications

    Webex is a video conferencing tool that allows you to organize live video and/or audio sessions. There are different Webex applications that allow you to share content (screen, files, whiteboard), organize surveys or chat with participants.

    Teachers choose the application that best suits their needs: Webex Meetings (easy to use and to record but lack function to create breakout groups), Webex Traninig (has function for doing breakout groups, is not compatible with mobile phones and requires conversion of the recorded format). The main differences between these two applications are summarized in the Start Guide.

  • Preparation


    • Find out what multimedia equipment is available in the assigned classroom (see above)
    • Find out more about the different Webex applications and choose which one to use (see above)
    • Organize teaching materials and activities (see teaching tips below)
    • Create a Webex Enterprise personal account (in french)
    • Test tools and features in advance
  • How to organize an interactive class – technology

    How to organize an interactive class – technology

    Before class

    • Schedule a Webex session
    • Share the link to the Webex session with the students on Moodle

    During class

    • Start the Webex session and make sure to record it
    • Do regular checks to make sure that the technology works

    After class

    • Edit the video
    • Post the video on Moodle
  • Record class

    Record class

    In the classrooms with basic multimedia equipment, the teacher starts the recording of the session in Webex (it is recommended to record in the cloud, which takes a few hours, but which records interactions and does not require a subsequent conversion of the format). 

    In the UbiCast classrooms, an additional recording can be done, for as long as the teacher has requested this in advance through SITEL. However, the recording via Ubicast does not replace the live videoconference via Webex. Moreover, only the Webex recording will record all the interactions during class.


  • Publish a video on Moodle

    Publish a video on Moodle


    With Webex, and with a recording in the cloud, the teacher receives an email as soon as the video is available on Webex (on the personal Webex account), in MP4 format.

    With a recording on the local device (laptop), the video is available immediately.However, in this case a conversion of the format is necessary.

    Once the recording is available in MP4 format, the video must be uploaded on the personal Ubicast channel (import a video on UbiCast) and can then be published on Moodle using the link (add a video on Moodle).


    With UbiCast, teachers receive an email as soon as the video is available on the personal UbiCast channel. The video can then be published on Moodle adding the necessary link (add a video on Moodle).

    Several tutorials on the different options to record your screen or how to edit a video are available on SITEL’s multimedia webpage.

How to organize an interactive class – pedagogy

Teaching two groups, face-to-face and online, at the same time, adds a certain number of challenges for teachers. The teaching and learning activities should allow for all students to participate in class and to reach the specific learning outcomes.

Before class

  • Make sure to communicate with your students on Moodle about the organization of class and the work to be done
  • Make all teaching and learning materials available on Moodle
  • Make a semester teaching plan for the class
  • Make a teaching plan for each class
  • Adapt activities so that both groups can participate, face-to-face or online

During class 

  • In the beginning of class: explain to students the organization of the class and how some students participate in the classroom and some online, and how things will work.
  • It is important to manage interactive activities closely (test them in advance whenever possible)
  • Discuss and agree with students on some basic class rules to ensure a respectful and inclusive environment
  • Organize ice-breakers and other activities to get to know each other, to ensure a feeling of belonging of all students and to promote their participation
  • Variation in the rhythm and types of activities help keep student’s attention
  • Ensure equality of treatment between students in the classroom and those online.
  • Try to connect students from the two groups with adapted activities (group activities, discussions, etc.)

After class 

  • Set up a system to answer questions and ensure that there is follow-up the following week. Make sure that students know how to contact you.
  • Organize forums and/or online office hours in order to be available for students’ questions, discussions and concerns
  • Anticipate frequently asked questions to share on Moodle


Printable version

Teaching support

Support Enseignement et Pédagogie

Dr Marika Fenley



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